Keka vs GreytHR: Which is Right for Your Business?
July 13th 2024
Are you struggling to manage day-to-day human resource (HR) operations, such as maintaining an employee database, tracking leaves, processing salaries and contractor payments, and keeping up with tax compliances?
Do your HR operations run on spreadsheets?
Add to the misery, are you confused between the HR software Keka and GreytHR?
Both Keka and GreytHR are popular HRMS tools designed for the Indian market. However, both of these tools are expensive, and as a startup, you can’t afford to choose the wrong HR software. It would be a financial risk that you are not prepared for.
We are writing this Keka vs GreytHR comparison article to help you pick the suitable HR software between these two solutions. Stick to the end, as we will suggest a great alternative to both Keka and GreytHR.
TL;DR
Keka and GreytHR are two HR and payroll management solutions compliant with Indian legislation
GreytHR is more compatible with more operating systems than Keka and integrates with digital lending apps, while Keka doesn’t
From a pricing point of view, both tools are expensive for startups and have restrictions in terms of the number of users and features
Current users of Keka and GreytHR find this tool user-friendly but also report their cross-application synchronizing issues
Craze is a good alternative to both Keka and GreytHR as it is simple, has an empathetic support team, and follows per-user/per-month pricing
Introducing the Two Players in the GreytHR vs Keka Faceoff
Before diving deeper into an in-depth comparison between Keka and GreytHR, here’s a quick background on both tools:
Keka at a Quick Glance
Keka is a human resource automation tool that helps your HR team manage, organise, and streamline employee data on a unified platform. Its built-in HR, payroll, leave management, and attendance systems ensure timely, accurate payroll processing and help businesses stay compliant with Indian tax legislation.
GreytHR at a Quick Glance
GreytHR automates repetitive HR functions to improve your HR team’s efficiency. With its HR workflows, employee databases, and on-demand employee helpdesk, GreytHR manages your employee lifecycle end-to-end. It also has built-in payroll, leave, and attendance management support to ease your HR team’s job.
Compare Keka vs GreytHR: The Ultimate Faceoff
Check out the essentials of both GreytHR and Keka in the table below before we start the Keka vs. GreytHR comparison.
Keka
G2 Reviews - 4.5/5 (980+ Reviews)
Google Trends (Last 12 months)
GreytHR
G2 Reviews - 4.4/5 (850+ Reviews)
Google Trends (Last 12 months)
Coming back to the Keka vs GreytHR discussion, we are centring our comparison around four significant factors:
Core HR features
Payroll processing and compliance
Attendance and leave management
Affordability for startups and SMEs
Below are the details:
Keka vs GreytHR: Which tool is better at core HR features?
Both Keka and GreytHR offer core HR features such as an employee self-service portal, a centralised employee database, a document management portal, automated workflows to speed up repetitive HR tasks, and a dedicated helpdesk.
However, generating payslips on Keka is a long process compared to GreytHR. Both tools are accessible on mobile devices, iPads, and laptops. However, you cannot operate Keka with a Windows phone.
Winner: GreytHR
Keka vs. GreytHR: Which tool is better at attendance and leave tracking?
Keka and GreytHR offer several leave and attendance management features. These include custom leave policies, compliance with location-specific leave laws, custom leave approval workflows, and HR and payroll software integration. Additionally, these tools integrate with workspace solutions like Slack to automate attendance recording.
GreytHR and Keka allow employees to mark attendance using mobile devices and manage shifts and overtime.
Winner: Draw
Keka vs GreytHR: Which tool is more affordable for Indian Startups and SMEs?
Here is a breakdown of the pricing plans offered by Keka and GreytHR:
Is a free plan available?
Starting price/month
Feature limitations on various plans
Features not available in the Foundation/ Essential Plans
Keka
Foundation Plan
₹9,999/month for up to 100 employees
₹90 per additional employee
Employee onboarding, Custom roles, GPS attendance, Single sign-on, etc.
GreytHR
Essential Plan
₹3495/month for up to 50 employees
₹30 per additional employee
Limited workflow automation, attendance management, self-onboarding and offboarding, etc. Support features are available for an add-on price.
Keka’s foundational plan is costly and unsuitable for startups like most. Startups generally have smaller teams, and paying a minimum of ₹9,999/month for a team size of 25 or less is not cost-effective. This is especially true because you will not have access to critical features such as employee onboarding role-based user access. To avail of the advanced features, you must invest in Strength or Growth Plans, costing ₹12,999/month and ₹15,999/month, respectively.
GreytHR’s free plan is limited to 25 employees and doesn’t allow you to add new team members. Plus, it provides limited access to core HR, payroll, leave and attendance management tools. This leaves you no choice but to invest in the Essential plan for ₹3495/month. While this plan allows you to add more than 50 employees, there is an additional ₹30 per new employee.
Plus, you have limited access to leave management, onboarding and offboarding features. These may force you to invest in either Growth or Enterprise plans costing ₹5495/month and ₹7495/month, respectively.
Winner: Neither Keka nor GreytHR is affordable for Indian startups and SMEs.
GreytHR vs Keka: Which is Suitable for Startups in India?
Before we tell you our final verdict on the Keka vs GreytHR comparison, here is a quick comparison of both tools. We are also listing the pros and cons of both tools based on users’ feedback posted in G2 and Capterra.
Factors
Core HR features
Employee self-service portal
Centralised employee database
Document management
Workflow automation
Accessibility (all devices and
operation systems)
Payroll features
Instant payroll processing
Instant payroll processing
Compliance with Indian legislation
Customisable salary components
Reimburse and benefit management
Integrations with accounting, personal finance and digital lending tools
Attendance and leave management software
Custom leave policies
Geo-fencing and self-attendance
Compliance with location-specific leave regulations
Integration with workspace solutions like Slack
Pricing and affordability
Is a free plan available?
Starting price/month
Pros
Cons
Keka
Not compatible with
Windows Phone
Not compatible with
Windows Phone
₹9,999/month for up to 100 employees
₹90 per additional employee
Simple and user-friendly HRMS platform
Great tool for self-onboarding, managing employee shifts and improving employee experience
Frequent backend errors in terms of attendance calculation
Customer support team is not helpful and lacks knowledge about advanced HR activities
GreytHR
₹3495/month for up to 50 employees
₹30 per additional employee
Clean and intuitive user interface. Easy to navigate and shallow learning curve
Employee-friendly attendance, leave and reimbursement platforms. Employees can also make IT claims through a mobile app
Synchronising issues between payroll, leave and attendance management applications
Poor scheduling function delays timely report generation
Winner
GreytHR
GreytHR
Draw
None
Keka vs. GreytHR: Final Verdict
While both Keka and GreytHR have their fair share of benefits and disadvantages, it ultimately depends on your specific requirements from an HRMS software.
Select GreytHR if:
You are a startup of less than 25 team members. It is perfect if you want to manage a lean team, don’t want to expand beyond 25 members soon and are looking for the basic HR, payroll and leave management features.
Select Keka if:
You are a growing team looking for simple HR and payroll software that offers basic and advanced HR features based on add-on pricing.
However, from a startup or SME perspective, both of these tools have critical issues such as:
Unresponsive support team
Integration issues among applications
Expensive plans and feature gating
Therefore, if neither Keka nor GreytHR works well for you, we would suggest a great alternative to both of these tools in the next section.
Craze: A Better Alternative to Keka and GreytHR for Indian Startups
Craze is an emerging platform that single-handedly manages your HR, Finance, and IT operations to create a top-notch employee experience. It is a real-time, integrated suite that replaces spreadsheets, back-and-forth Slack threads, and emails with an automated HRMS platform.
Craze key features
HR software: Craze’s HR software offers features such as a centralised employee hub, built-in templates for offer letters, agreements, and other onboarding documents, and other standard core HR features.
Payroll software: Craze’s payroll software offers features such as one-click payroll processing, compliance with tax legislation, and custom salary structures.
Leave management software: Craze’s leave management software offers features such as configurable leave policies, employee-friendly benefits and an intuitive leave tracking dashboard
Attendance management software: Craze’s attendance management software offers features such as automated timesheets, clock-in and out and geotagging.
Craze pricing
Craze follows per-user/per-month pricing and doesn’t gate any features. This makes Craze more affordable and startup-proof than both Keka and GreytHR. Here’s a quick breakdown of Craze’s pricing plans:
Core HR (Mandatory): ₹40/month/person for all advanced core HR features
Payroll: ₹60/month/person for all payroll features and tax-compliant payroll processing
Leave ₹40/month/person for leave management and tracking features
Attendance: ₹40/month/person for attendance tracking and downloadable timesheets
Here’s what current users of Craze say about their experience 👇
Who is Craze for?
Craze is perfect for you if:
You are building people operations from scratch and are looking for a single source of truth to manage HR, Finance and IT activities
You are frustrated with the expensive HRMS platforms that restrict feature access
You need support from an empathetic team that genuinely cares about your concerns
Do you want to explore how Craze can be a better fit than Keka and GreytHR for your startup?
Sreyashi Chatterjee
Sreyashi Chatterjee is a SaaS content marketing consultant. When she is not writing or thinking about writing, she is watching Netflix or reading a thriller novel while sipping coffee.
Foundation Plan
₹9,999/month for up to 100 employees
₹90 per additional employee