What’s left in onboarding? Will send the new employees a few emails, set up a call with their manager on the day of joining, set up their payroll, and we are done!
Right? Wrong!
Employee onboarding is far beyond just doing the bare minimum. It is about making the employee comfortable, helping them understand the processes and systems, and showing empathy so they are not overwhelmed on their first day.
As an HR or new founder, you must help employees settle in without spending significant time in back-and-forth emails.
The best idea is to automate your HR onboarding system and empower the employees with a self-serve portal so they can take their time learning the systems. For that, you need a human resource onboarding software.
In this blog, we will look at the best onboarding software for startups and SMEs.
Employee onboarding software helps you manage and automate the process of bringing new employees into your company. It replaces manual tasks and keeps everything organized in one place.
With the HR onboarding system, you can:
Create a structured onboarding process for every new hire
Eliminate manual paperwork and reduce errors
Save time for your HR, finance, and IT teams
Provide a consistent experience across departments and locations
Stay compliant with required documentation
It is useful whether you're just starting to digitize HR or looking to improve your existing tools.
If you’re wondering how to pick the right recruitment and onboarding software, here are the features you should definitely keep an eye out for.
Exhausting your budget on hiring talents only to see them quit within a few days of onboarding. Scary, right? Paychex surveyed 1000+ new employees and found that 80% felt under-trained due to a poor onboarding experience and plan to quit soon.
To prevent new hires from churning, find an onboarding tool that guarantees a smooth onboarding experience. Here are the features you must look for to satisfy HR professionals and new hires
Features for HR and Finance Professionals
Customisable workflows to tailor the onboarding processes according to business needs
Automation for task assignment and tracking, sending onboarding emails and offer letters, assigning laptops, software, etc.
Centralised document management to securely store, access, and share candidate documents and company policies
Tracking the new hires’ progress through the onboarding process
Integrations with existing HR tools like communication platforms, applicant tracking systems, background check software, etc.
Reporting and analytics to gain insights into open and closed onboarding requests, top request initiators, average time to close requests, request trend reports, etc.
Seamless integration with other processes like payroll, leaves, and attendance management.
Features for Employees
Self-service portal to upload documents, onboarding forms, and certificates
Learning modules or knowledge repositories to learn about the company policies, culture, and specific job roles
Mobile app or mobile-responsive browser to access onboarding processes from mobile devices
Built-in messaging system to connect with managers and team members
In the next section, let’s explore how you can choose the best employee onboarding tools.
Selecting the right employee onboarding software goes beyond just comparing features. To ensure that you provide a seamless and welcoming experience for new hires, keep the following factors in mind before making a purchase:
Scalability of the Software
As your company grows, so will your hiring needs. Choose software that can scale with your business and efficiently manage an increasing number of new hires and employee data.Assess Your Needs and Pain Points
Before diving into options, clearly identify what your company’s specific onboarding challenges are. Are you struggling with manual paperwork, inconsistent processes, compliance tracking, or employee engagement? Understanding your pain points will help you choose software tailored to solving your unique problems.
Responsive Customer Support
Quality customer support is key. Look for a tool where the support team is not only responsive but also proactive in solving your issues. A helpful support system can make all the difference during onboarding.Customizability of the Platform
Your onboarding process should reflect your company's culture. Ensure that the software allows you to send customized offer letters, personalized checklists, tasks, welcome emails, and even tailored learning modules to new hires.User-Friendliness for Both Admins and New Hires
The tool should be easy to use for both administrators and new employees. It’s essential that it’s simple to set up, navigate, and operate without requiring any technical expertise.Transparent and Cost-Effective Pricing Structure
Be sure to scrutinize the pricing. Look for transparency with no hidden charges and make sure the software’s listed price includes the necessary features you need, without any surprise upgrade costs or feature lock-ins.
By considering these key points, you can make an informed decision that ensures a smooth, efficient, and personalized onboarding experience for all new hires.
Moving on, let’s look at the list of the best employee onboarding software out there.
Choosing the right HR employee onboarding software helps you streamline processes, reduce manual work, and deliver a consistent experience for every new hire. Below is a curated list of top tools used by businesses in India to simplify onboarding, manage documentation, and ensure smooth coordination
Craze: Best for startups looking for affordable, quick-to-deploy onboarding
BambooHR: Best for SMBs needing a user-friendly, all-in-one HR platform
Freshservice: Best for tech-driven companies with high-volume hiring
Document360: Best for companies focused on onboarding documentation and knowledge base management
FactoHR: Best for compliance-heavy industries like manufacturing or finance
Qandle: Best for growing businesses needing customizable workflows
HRMantra: Best for enterprises seeking automation across multiple HR functions
HR365: Best for Microsoft ecosystem users looking for SharePoint-based HR solutions
PocketHRMS: Best for mid-size companies needing payroll-integrated onboarding
ZingHR: Best for agile teams wanting mobile-first, cloud-based onboarding tools
Now that we know what to look for, let’s take a quick peek at a comparison that will give you a head start in narrowing down the options that are best suited to your company’s needs.
If you're looking for the right onboarding software for your business, this quick comparison gives you a head start.
Software | Pros | Cons | Best For You If You’re… | Starting Price |
Craze | -Affordable for growing teams - 24/7 support that understands your needs - No feature lock-ins, you get full access from the start | -Limited integrations with third-party tools | A startup or SME with under 20 to 500 employees looking for powerful onboarding features without the high cost | ₹60/month/person (Core plan) |
BambooHR | - Keeps all candidate data in one place - Automates onboarding tasks so you don’t miss a step | - Limited flexibility with digital signatures and templates - Fewer integrations with chat tools | A mid to large business that needs a more structured and automated onboarding process | Undisclosed |
Freshservice | - Simple interface that’s easy for your team to use - Plenty of options to customise workflows | - Portal setup can be time-consuming - Mobile app lacks some key features | A company with 50+ employees that values customisation and flexibility during onboarding | ₹4,299/user/month |
Ready to dive deeper? Here’s a closer look at the top 10 HR onboarding tools in India. These tools will help you streamline your onboarding process and keep everything running smoothly.
It's time to learn more about the human resources onboarding software available in India. Our analysis is based on personal observations and user feedback from platforms like G2 and Capterra.
Craze
Craze is one of the best onboarding software solutions available today. It has won us over with its start-up-friendly employee onboarding features like document management, ready-made templates, and an all-in-one people operations system to manage employee databases, payroll, leave, and attendance management.
Craze best features
Flexible Approval Policies: Design custom approval workflows using auto-approve, auto-reject, or multi-level approval chains based on AND/OR conditions, perfectly adaptable to any organizational use case.
A central hub that works as a single source of truth to store all information related to employees, people, and directors. HR professionals use these databases to store all relevant details about employees during onboarding for quick access
An extensive, self-served document management system to document all relevant details, like onboarding letters, relieving letters of previous jobs, payslips, tax documents, and investment declarations, to ease employees into the onboarding process
A template library that comes in handy for HRs, and they don’t have to send an offer letter or an email from scratch. Craze’s template library includes templates of all employee onboarding documents and agreements. With the built-in letter-sharing workflows, signing and countersigning happen within a heartbeat. Simply download and store them in the employee database, and you are good to go.
Build Customizable and Automated Onboarding Flows by collecting personal, banking, and payroll details, along with documents like PAN, Aadhaar, and other custom fields, all within a single, automated onboarding flow tailored to your process.
Pros:
Simple, self-serve onboarding dashboard for HRs and employees
Mobile app available for convenient access anytime, anywhere
Integrates perfectly with payroll, attendance, and leave management apps for seamless payroll processing
Cons:
Limited integrations with third-party tools
Ideal for: Mid-sized businesses up to 500 headcount seeking an intuitive, all-in-one HR, Payroll and IT platform with strong employee engagement, performance management features, along with IT process automation.
User Review
Vishal Sharma, Founder, Autopilot
The interface is intuitive and user-friendly, making the whole process hassle-free. It's saved me a lot of time and headaches. Overall, I highly recommend Craze to anyone looking for a simple yet effective payroll solution. Quick and effective support is another reason to use Craze
Pricing
Core: Starting at ₹60/month/person for all advanced HR features, including employee onboarding, centralised database, organised document storage, and advanced reporting structure
Custom: Appropriate for growing businesses with 500+ employees. You can access a customised quote and prioritised feature requirements.
BambooHR
BambooHR’s online employee onboarding software builds custom onboarding processes with automated workflows. It facilitates paperless onboarding, freeing new hires for hassle-free and meaningful introductions.
BambooHR Best Features
Automate the sending of onboarding tasks to new hires and let them complete them at their own pace
Customisable New Hire Packet templates, ideal for tailoring the onboarding experience based on roles, locations, and teams
Built-in electronic signatures, freeing new hires from having to sign multiple paper documents
Centralized location for collecting and documenting all new hire information, making it easy to track progress and manage onboarding tasks
Seamless integration with HR management and performance review systems
Pros:
Streamlines onboarding by gathering all new hire information in one place
Automates task assignments and reminders to ensure nothing is missed
Intuitive user interface that makes onboarding easy to manage
Cons:
Limited customization options for signature documents and performance review templates
Limited integration with communication platforms
No chat support is available, which can slow down issue resolution
Ideal for: Growing companies and SMEs wanting a user-friendly HR solution focused on streamlined onboarding, employee data management, and intuitive reporting.
User Review
Luana P.: ” BambooHR has been instrumental in streamlining our HR processes by serving as a one-stop platform for all our reporting and HR needs. Having everything in one place, documents, employee records, performance data, and assets, makes it incredibly easy to access and manage information when needed. The system’s structure and usability have significantly improved our efficiency. In particular, the Hiring Portal has transformed our recruitment efforts, making it easier to attract and secure great talent. Thank you, BambooHR, for providing such a reliable and comprehensive HR solution!”
Katrina N.: "A reliable and user-friendly platform with room for improvement"
Pricing: Available on quote.
Freshservice (formerly Freshteam)
Freshservice is next on our list of best onboarding software. Its employee onboarding module sets up a streamlined and centralised onboarding process. It automatically routes onboarding tasks to teams and provides role-specific onboarding kits to get your hires up and running.
Freshservice Best Features
Raise onboarding requests and send necessary forms simultaneously from the self-service portal
Onboard employees in bulk by automatically creating and sending onboarding request forms
Track onboarding request progress and send automated reminder emails for faster processing
Role-specific onboarding kits, ensuring each new hire gets the tools and information they need for their specific role
Automation of multiple onboarding tasks to save time and reduce manual effort
Pros:
Well-designed and user-friendly interface
Automates many onboarding tasks, saving time and reducing errors
Bulk onboarding options streamline the process for large teams
Cons:
Portal customization can be complex for non-developer users
A mobile app has limited functionality compared to the web version
Some advanced features may require technical knowledge to implement
Ideal for: Mid-sized and large businesses with 50+ employees looking for onboarding customisation
User Review
Shyamal C."Intelligent and Robust Customer Interaction Tool"
Marc B.: "With Freshservice, we maintain an overview at all times, even with increasing ticket volumes."
Pricing
Starter: ₹2099/agent/month (no access to employee onboarding)
Growth: ₹4,299/agent/month (includes onboarding, approval workflows, and customization features)
Pro: ₹8799/agent/month (includes feature lock-ins)
Document360
Document360 is a documentation platform offering features to create a centralised knowledge repository during onboarding. It reduces employee training time through quick knowledge transfer with comprehensive internal documentation.
Document360 Best Features
Centralized Knowledge Repository: Collect and store company information in a single place for easy access by new hires and existing employees.
Employee Handbook: Share company policies, procedures, and general information through a digital employee handbook.
Standard Operating Procedures (SOPs): Ensure smooth knowledge transfer to new hires with clearly defined SOPs, reducing training time.
Pros:
Intuitive interface that’s easy to navigate
Powerful search functionality that helps users find information quickly, even with large data volumes
User-friendly design improves overall efficiency
Cons:
The analytics feature is still under development
Limited integration options with third-party tools
Some users report occasional slowdowns with very large datasets
Ideal for: Organizations needing a knowledge base and document management system to streamline HR policies, employee manuals, and training materials.
User Reviews
Christopher M.: "Document360 is a wonderful and powerful, yet simple platform to utilize."
Karen W.: "Simple and very effective"
Pricing: Available on quote
FactoHR
FactoHR is the following tool in our list of best human resource onboarding software. The tool automates onboarding, offers configurable employee information fields, and allows new hires to input their details.
FactoHR Best Features
Customised Offer Letters: Automate the sending of customized offer letters to candidates using pre-designed templates.
Pre-Onboarding Invitation Links: Send candidates invitation links to upload documents and certificates before officially joining.
Seamless Data Import: Import candidate details into the employee database to ensure smooth onboarding and reduce manual data entry.
Pros:
Easy-to-use onboarding features, making it accessible
Comes with a mobile app, offering easy access on the go
Supports quick adoption with a minimal learning curve
Cons:
The UI is quite basic and needs some improvement
The software’s functionality can be complex for beginners
Ideal for: Mid-sized companies looking for an integrated HRMS with payroll, attendance, and performance management in one easy-to-use platform.
User Reviews
Pricing:
Core: ₹4,999 /Month for 50 users and ₹69/month for each extra employee
Premium: ₹5,999 /Month for 50 users and ₹89/month for each extra employee
Ultimate: ₹6,999 /Month for 50 users and ₹119/month for each extra employee
Qandle
Qandle’s hiring and onboarding solution facilitates paperless onboarding and allows workflow customisation based on business needs. It offers pre- and post-joining orientation to keep the new hires engaged and ready from day one.
Qandle Best Features
AI Chatbot: Speeds up the onboarding process by handling tasks like document submission, assessments, and more.
Letter Database: Create and store all types of letters, such as offer letters and announcement letters, in a centralized database.
Task Management: Assign specific tasks to new hires, ensuring a seamless and structured onboarding experience.
Pros:
Attractive, easy-to-use user interface
Offers customization options to tailor the onboarding process
Supports seamless coordination between HR teams and new hires
Cons:
Some modules may crash, affecting the overall user experience
Can occasionally slow down or become unresponsive
Ideal for: Fast-growing companies that require customizable HR workflows, time tracking, and performance reviews with seamless mobile access.
User Reviews
Subham Kr B.: A nice and attractive user interface, very friendly, also easy to use. I just love the People table here, where we see all the employees in my organization, and also the clock-in and clock-out options.
Pradyut R.: It's user-friendly, focused on customisation, and has a great pricing module. It easily powers HR, payroll, and expenses managed by HR with just one click. It has a good support team 24/7.
Pricing
Foundation: ₹2950/month for up to 50 employees and ₹59/month per extra employee. No access to visual analytics and strategic HR features
Regular: ₹4950/month for up to 50 employees and ₹99/month per extra employee with feature lock-ins
Plus: ₹6200/month for up to 50 employees and ₹124/month per extra employee. Limited strategic HR features
Premium: ₹8000/month for up to 50 employees and ₹160/month per extra employee. Access all features except the remote toolkit
Enterprise: Custom pricing plan is best for 1000+ employees
HRMantra
HRMantra is an end-to-end HR solution with features to automate and streamline onboarding. It offers workflows to assign tasks and approve offer letters before sending them to new hires.
HRMantra Best Features
Desk and Equipment Assignment: Automatically assign desks, laptops, and access to relevant software for new hires directly from the system.
Documentation Management: Create and manage company policies and onboarding documents that new hires can access during their orientation.
Online Employee Tests: Conduct online tests to assess the suitability of new employees for specific positions and automatically update their scores.
Pros:
The user interface is intuitive and easy to navigate
Provides ready-to-use templates for appointments, offer letters, and more
Simplifies onboarding with minimal training required
Cons:
The app tends to lag during high usage
Limited customization options for tailored onboarding experiences
Ideal for: Enterprises requiring a comprehensive onboarding system that ensures compliance, automates joining formalities, and coordinates across HR, IT, and finance.
User Reviews
Rahul B.: While using hrmantra we did not face any problems while installing and using in mobile salary calculation was good
Ratish J.: The browsability of the application is simple.
Pricing: Available on quote.
HR365
HR365 is an HR solution with automated workflows and checklists to streamline processes. It offers an employee self-service portal and templates to speed up onboarding.
HR365 Best Features
Electronic Signing: Built-in electronic signing feature to ensure a paperless onboarding experience.
Document Collection and Storage: Collect candidate documents digitally and store them securely in a centralized database.
Employee Self-Service Portal: Employees can view and track their entire onboarding journey through the portal, keeping them informed.
Pros:
Easy to set up and use with minimal hassle
Offers customization options to align with business needs
Supports efficient onboarding with clear workflows
Cons:
The employee directory can be overwhelming due to numerous features
Occasionally, experiences display issues
Ideal for: Small and mid-sized businesses looking for affordable onboarding software that includes essential features like document management and digital signatures.
User Reviews
Girish K.: The application meets all our needs. The modern app is easy to use and the reporting makes it useful for HR and Managers to quickly get the employee leave reports. The support has been super responsive and impressive. I would like to appreciate the efforts from Dilipa in helping us resolve all the issues.
Maggi L.: What I appreciated most about HR365 is its adaptability to meet diverse business requirements. The system is very user-friendly, though it does require time and active engagement to become fully familiar with its features.
Pricing: Available on quote.
Note: Employee onboarding is available as an add-on service, so you’ll need to contact the team for more details.
PocketHRMS
PocketHRMS is a recruitment management system that offers candidate onboarding features. Managers can use the tool to onboard employees and automatically send emails with login credentials for the employee self-service portal.
PocketHRMS Best Features
Customizable Forms and Dashboards: Personalize the forms, dashboard, and candidate portal to suit your business requirements.
Document Storage Options: Ample storage space for storing candidates' documents during and after onboarding.
Pros:
Mobile-friendly UI, allowing easy access from anywhere
Responsive customer support, ensuring quick resolutions
Simple and intuitive navigation for first-time users
Cons:
Limited customization options for advanced features
Lacks advanced onboarding features for more complex processes
Ideal for: Organizations prioritizing mobile-friendly onboarding solutions that allow new hires to complete tasks anytime, anywhere, supporting remote workforce needs.
User Reviews
Gaurav S.: I appreciate the Punch-in and punch-out functionality in the software, enabling me to register my attendance within a specified geographical area, such as the office premises or my home location for remote work.
Gitika N: Finding the right tool to streamline processes is of utmost importance to an HR Professional. The way Pocket HRMS seamlessly integrates the various modules, including the Payroll Module, which is the icing on the cake, is superb.
Pricing:
Standard: ₹60 per employee/month. Includes leave management, geo-tagging, payroll, self-service portal, and compliance automation.
Professional: ₹90 per employee/month. Includes all Standard features plus geo-fencing, custom payslips, employee transfer, and asset management.
Premium: Custom pricing for large enterprises with advanced features.
. ZingHR
ZingHR is a digital employee onboarding platform that creates a structured and personalised hiring and onboarding process. The tool automates recruitment/onboarding interviews and streamlines tasks like sending offer letters and collecting employee documents.
ZingHR Best Features
AI-enabled Digital Onboarding: Conduct AI-powered interviews and interactions to streamline the hiring and onboarding processes.
Quick Decision-Making with AI Screening: Use AI to screen candidates and make quicker, more informed decisions.
Custom Dashboards: View recruitment and onboarding progress, contact details, attendance, and more with personalized dashboards.
Pros:
Easy-to-use interface that simplifies the onboarding process
Centralizes employee recruitment and onboarding data in one platform
Reduces manual work with automation features
Cons:
Dashboards may load slowly, affecting user experience
Mobile app features may not perform as well as the desktop version
Ideal for: Large enterprises aiming for a powerful, AI-driven onboarding platform that integrates talent acquisition, engagement, and analytics seamlessly.
User Reviews
Shubham J.: Easy to use for attendance and leave management
Mahalingeshwar K.: Interface is user-friendly, Mobile access is available through the App, For HRMS, it is good to have software.
Pricing: Available on quote.
Also Read: 10 Best HR Software in India 2025 [Reviewed]
1. Keka HR
Keka HR is an India-based platform that simplifies onboarding by automating the process of issuing offer letters, assigning tasks, and collecting documents. It also integrates well with payroll and attendance systems, making it a comprehensive HR solution for growing companies.
Best Features
Paperless onboarding with digital document management
Automated welcome emails and onboarding tasks
Payroll and attendance integration
Ideal For: Startups and mid-sized businesses looking for an all-in-one HR tool
Pros
Comprehensive payroll and HR management
Designed for Indian compliance needs
Easy to navigate
Cons
Might be more than needed if you want onboarding only
Limited customization without higher-tier plans
User Review
Hardik B: "One of the best payroll management software solutions is an all-in-one employee management tool. It manages IT returns, stores the entire history of salary slips, and allows employees to set up one-on-one meetings directly in Keka or via the integrated Microsoft Teams feature. It's easy to use, and I love using it frequently.”
Hardik B: "Many times, the performance of Web Keka suddenly drops, making it inaccessible during office hours. In my experience, the mobile app consumes more data and often runs slowly on mobile networks.”
Pricing
Foundation: ₹9,999/month for up to 100 employees and ₹90/month for each extra employee. No access to employee self-service
Strength: ₹12,999/month for up to 100 employees and ₹120/month for each extra employee with feature lock-ins
Growth: ₹15,999/month for up to 100 employees and ₹150/month for each extra employee. Access all payroll and Core HR features
2. Zoho People
Part of the Zoho suite, Zoho People lets HR teams customize onboarding journeys with automated workflows, e-signatures, and document tracking, all in a centralized dashboard.
Best Features
Customizable onboarding steps by role or team
Support for e-signatures and document storage
Smooth integration with other Zoho products
Ideal For: Small and medium businesses already using Zoho products
Pricing:
Essential HR: ₹60/user with no time tracking, overtime calculation, etc.
Professional: ₹120/user with no employee engagement, advanced HR analytics, etc.
Premium: ₹180/user with no Helpdesk & Learning management system, etc.
Enterprise: ₹240/user without access to Zoho Recruit, Zoho Payroll, etc.
People Plus: ₹450/user, includes Zoho Recruit and Zoho Payroll
User Reviews
Arpit K.: I am using Zoho people at our organization for managing our employment portal and easily managing attendance regularization with all holiday and hr manual records
Pros
Flexible workflows
Works well with the Zoho ecosystem
Mobile-friendly
Cons
It can be complex if you’re new to Zoho
The user interface feels a bit outdated
3. SumHR
SumHR is a straightforward HRMS that focuses on simple, automated onboarding, featuring task reminders, e-signatures, and employee self-service checklists.
Best Features
Automated pre-joining tasks and reminders
Digital offer letters with e-signatures
Employee information updates post-onboarding
Ideal For: Startups and small teams who want quick and easy onboarding
Pricing:
Startup: Starts around ₹49 per employee/month.
Basic: ₹69/month per employee/month
Advanced: ₹119/month per employee/month
User Review
Rohit.S: "Helps to Manage Employee Information and payroll process"
Pros
Easy to use and set up
Affordable for small businesses
Designed for fast-paced teams
Cons
Limited third-party integrations
Not suited for complex enterprise needs
4. Zimyo
Zimyo covers onboarding from pre-boarding to ongoing employee lifecycle management. It offers automated workflows, digital document uploads, and verification, aiming to reduce manual follow-ups.
Best Features
Role-specific onboarding templates
Candidate document upload and ID verification
Integrated with performance and exit management
Ideal For: Large companies and rapidly scaling startups
User Reviews
Manisha M.: “Easy to use software with comprehensive features. I really like the real-time attendance tracking of employees, payroll automation, intuitive HR Analytics, and real-time performance tracking.”
Anurag M.: “Some bugs are still there which sometimes freezes the screen and results in difficult situations and complexities sometimes.”
Pricing:
Basic: ₹80/user/month (min ₹4,000 for up to 50 users)
Standard: ₹120/user/month (min ₹6,000 for up to 50 users)
Enterprise: ₹160/user/month (min ₹8,000 for up to 50 users)
Pros
Full HR suite with onboarding and beyond
Built for Indian regulations
User-friendly with mobile access
Cons
It may feel too complex for small teams
In the next section, let’s take a look at what you can expect while using an onboarding software.
You give your new hires access to a secure onboarding portal. They complete all necessary steps digitally, before or during their first few days.
Here’s what you can do with it:
Collect documents like PAN, Aadhaar, offer letters, and company policies
Capture personal details like name, date of birth, address, and photo
Assign departments, teams, and managers
Allocate IT assets such as laptops during onboarding
Assign relevant leave policies automatically
Collect custom details specific to your organization
Enable digital signatures for forms and declarations
Track onboarding progress for each hire in real time
Set up automated reminders for pending tasks
Ensure seamless coordination between HR, IT, and finance
Securely store and retrieve onboarding data anytime
It helps you reduce manual follow-ups, avoid delays, and keep your onboarding process efficient and error-free.
Suggested Read: 7 Essential Employee Onboarding Checklist Templates for Success
Moving on, let’s explore the benefits of human resource onboarding software.
Using human resources onboarding software helps you bring new employees on board faster, with less manual effort and greater accuracy. It improves the experience for both your teams and your new hires while keeping everything organized, compliant, and easy to track. Let’s take a look at the benefits:
Faster and more efficient onboarding: Automate routine tasks so you can onboard employees in less time, with less manual effort.
Advanced document management: Create templates, send documents, set up approval workflows, and track everything in one place.
Custom folders: Collect information such as past work history, educational details, t-shirt size, or any other relevant data.
Advanced document management: Create templates, send documents, set up approval workflows, and track everything in one place.
Custom folders: Collect information such as past work history, educational details, t-shirt size, or any other relevant data.
Professional experience for new hires: Give employees a structured, welcoming start, no confusion, no delays.
Fewer manual errors: Digital forms and guided steps help reduce data entry mistakes and missing documents.
Real-time visibility: Track who has completed their tasks and who needs follow-up, without endless back-and-forth.
Improved compliance: Meet regulatory requirements with digital records of tax forms, ID verifications, and signed policies.
Centralized data: Store and manage employee details in one secure location accessible to HR, finance, and IT.
Easy collaboration across teams: Notify IT to issue laptops, loop in finance for account setup, all from one dashboard.
Custom workflows for different roles or locations: Tailor onboarding journeys for remote workers, field staff, or office hires.
Time and cost savings: Reduce admin workload, save printing and storage costs, and free up your teams for more strategic work.
Scalable for future growth: As your company grows, onboarding software helps you manage more hires without compromising consistency.
Let’s finally wrap up!
Decision-time! You now know all the human resource onboarding software, its key features, pros, cons, and prices. Now, it's up to you to make a call.
We don’t want to influence your decision in any way, but hear us out for just one second:
If you are a startup or a scaleup, out of all these tools on the list, we recommend using Craze. This might sound like a biased opinion, but we have reasons to prove otherwise.
Craze would be an ideal fit for if:
You are searching for a people operating system that handles HR, finance, and IT all in one place
You prefer transparent, reasonable pricing over hidden charges and feature-gating
You want solutions to your very relevant queries fast, and interact with an empathetic team that cares
Want to know more? It's time to meet the Craze team.
Next Explore: A Simple Guide to Understanding Employee Onboarding and Offboarding
What is the cost of human resource onboarding software in India?
The cost of onboarding software in India varies widely, ranging from ₹30 per month per person to ₹2000 per agent per month, depending on features and company size.
Why should I implement onboarding software?
Implementing onboarding software streamlines the process, ensures a smooth experience for new hires, reduces manual work for HR, and helps prevent early employee turnover due to poor onboarding.
What are the key things to look for in the best HR onboarding software?
Look for scalability, responsive customer support, customisation options, user-friendliness, multilingual support if needed, and transparent, cost-effective pricing without hidden charges or feature lock-ins.
What features should I look for in the best onboarding software?
Search for customisable workflows, automation, centralised document management, progress tracking, integrations with existing HR tools, reporting and analytics, self-service portals, and mobile accessibility for new employees.
Does an onboarding software offer payroll and core HR as built-in features?
Yes, onboarding software like Craze has a strong core HR and built-in payroll software that syncs deeply in real time.
What are the different pricing models in onboarding software?
It is per-user-based. Some companies have feature gating and a minimum users. Craze doesn't have restrictions and has transparent pricing.
What is recruitment and onboarding software?
Recruitment and onboarding software is a digital tool that helps HR teams manage the entire process of hiring and welcoming new employees. From posting job openings and tracking applicants to sending offer letters and collecting documents, this software makes everything faster and more organized.
